Executive Assistant Job Available in Las Vegas Nevada

Executive Assistant

The purpose of this role is to perform strategic administrative support to Owners and other Executive level employees.
Scope and essential duties, i.e., those which are basic, necessary, and an integral

• Establish, promote, and protect company’s values including diversity, teamwork, fair work environment, and respect for others. Maintains a “team” spirit within the Company. Works and cooperates with other disciplines (across company lines) to ensure maximum and best use of resources.
• Promotes and protects the community perception of Company.
• Build and maintain positive working relationships with internal and external customers. Facilitates communication of company, project, and reporting policies.
• Maintain a favorable impression of the company with external customers through professional and courteous interactions.
• Gather feedback and continuously make improvements to work processes and practices.

• Handle a wide range of administrative and executive support-related tasks involving administrative support, research, and project management tasks.
• Responsible for schedule and travel management.
• Responsible for scheduling executive appointments and meetings, including booking facilities (hotels, conference rooms, off-site locations, etc.).
• Compiles data for various reports.
• Assists in the preparation and editing of executive presentations and materials.
• Handle the data analysis, information preparation, and other administrative tasks associated with the budget process.
• Act as a communication liaison to the executive staff.
• Handle key company records management.
• Collaborate with other departments and divisions.
• Responsible for the execution, administration, and planning for various events including staff meetings coordinated by the President, regional meetings, holiday parties, team-building activities, off-site trainings, customer events, business development events, and others.
• Maintain confidentiality and discretion as needed for all business information related to this role.
• Demonstrate a comprehensive understanding of the general and technical aspects of this role.
• Determine best practices and procedures for new assignments.

• Support activities and initiatives that enhance the company’s culture, i.e., coordinate communications, materials, and programs that promote the company values and culture.
• Accounts Payable: Processes expense reports and vendor invoices for payment.
• Manage special projects as assigned from start to finish.

Role Qualifications & Requirements
 

Education: High School Education or equivalent; some college education preferred.
Experience & Industry Expertise: Minimum of 10 years administrative experience at the executive level, or equivalent combination of experience and college level education. Knowledge of the construction industry preferred.

• Ability to plan and manage projects and prioritize for successful outcomes.
• Possess excellent judgment, decision-making, multi-tasking, and time management skills.
• Strong communication skills: verbal, written, graphic, facilitation, listening.
• Strong organizational skills and attention to detail.
• Excellent knowledge of Microsoft Office products including Word, PowerPoint, Excel, MS Teams, and other software applications.
• Strong focus on customer satisfaction.
• Ability to take ownership of processes and prioritize tasks.
• Adaptable, confident, and responsive.
• Occasional overnight travel required.

Competencies:

• General business acumen
• Dependable/reliable
• Resourceful
• Focused and able to manage distractions.
• Steadfast when appropriate
• Straight forward and composed.
• Time Management
• Written and verbal communication methods
• Organization and Management
• Technical competence
• Teamwork / Relationship Management
• Foster Learning Environment
• Personal Growth / Development

Salary: $90-$95K

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